How to build an attendance database using Microsoft Excel

1. Create a new Excel workbook and set up the headers for your database. Some suggested headers are:
   • Employee Name
   • Date
   • Time In
   • Time Out
   • Break Duration
   • Hours Worked
   • Leave Type (optional)
2. Set up a dropdown list for the “Leave Type” column, if applicable. To do this, you can create a separate sheet with all the leave types and use the data validation feature to create a dropdown list.
3. Use Excel formulas to calculate the “Hours Worked” column. To do this, you can use the =TIME(HOUR(D2-C2),MINUTE(D2-C2),SECOND(D2-C2)) formula, where C2 and D2 are the “Time In” and “Time Out” cells for each employee.
4. Create a new sheet for the attendance calendar. Set up the headers for your calendar, such as:
   • Date
   • Employee Name
   • Status
5. Use Excel formulas to highlight weekends, holidays, and employee leaves. To do this, you can use the =OR(LEFT(C$5,2)="FR",LEFT(C$5,2)="SA", COUNTIF(lstHolidays, C6)>0) formula for weekends and holidays, and the =COUNTIFS(lstEmpNames,valSelEmployee,lstSdates,"<="&C6,lstEDates,">="&C6,lstHTypes,'Leave Types'!$B$4)>0 formula for employee leaves.
6. Use Excel formulas to calculate attendance percentage. To do this, you can use the =
(SUMIF(lstEmpNames,valSelEmployee,lstSdates) - SUMIFS(lstEmpNames,valSelEmployee,lstEDates, lstHTypes,'Leave Types'!$B$4))/SUMIF(lstEmpNames,valSelEmployee,lstSdates) formula.

Here’s an example of what your attendance database might look like:

And here’s an example of what your attendance calendar might look like:

By following these steps, you can create a simple attendance database using Microsoft Excel. However, if you require a more advanced attendance tracking system, you may want to consider using specialized software or tools designed for attendance tracking.

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